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Practical information

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To travel is to live... that's according to the Danish fairy-tale writer, Hans Christian Andersen. In addition, if you want to make life easier when you travel, Copenhagen is the destination for you.

Copenhagen Airport is the largest airport in Scandinavia. With non-stop flights from around 140 international destinations, the city is easy to access from all continents. All the major European cities are within a one or two hour flight.

Once you land, you will experience an airport, which has won numerous awards for quality, design, customer satisfaction and efficiency – including Northern Europe’s Best Airport (SkyTrax 2011).

The city centre is only 13 minutes away by metro or train. This is the fastest transfer time from airport to city centre among major European cities. It is one of the most affordable too – a full fare ticket costs only between €3.50-€5.

Practical Information

Social events
Pre-registration is required for all social events except National Gallery reception on Wednesday 6 September. Please ensure you have signed up for all the events you wish to attend in advance (and before 12:00, 30 August). You can see the list of social events you have signed up in your own registration account: */registrationrecord/*. Your personal program and ticket for the events will be printed on your badge.

Access to museums
The following museums are open for ICOM delegates upon presenting a conference badge:
Museums: National Museum of Denmark and The Royal Danish Arsenal Museum
Date: 5 - 8 September 2017
Time: 10 am - 5 pm

Registration hours at the venue:
From Sunday 3 September: 15:00 - 19:00 - we encourage delegates to register on Sunday to avoid queue Monday morning. For more opening hours press here

Upon check in at the conference registration desk:

Please present your LAST name to the staff when you check-in at the conference. A copy of your confirmation is not mandatory but highly recommended.

If you have registered as the "Student" category, it is required to present your valid student ID or other documentation to prove your student status. To benefit from the student category, you will need to be an active student by the time you attend the conference. ICOM-CC retains the right to reject your check-in if you fail to provide the sufficient documentation.

If you registered aundxer the student category and do not provide sufficient student status documentation at sign-in, you will be asked to pay the difference between student and regular registration . All student registrations must bring valid student ID or documentation to the sign-in desk.

Check-in at your pre-booked hotel:
No hotel voucher is required for your hotel stay. You just need to present your full name (as you have registered in your conference registration account) to the reception when you check-in the hotel.

Onsite Poster mounting:
Poster authors are welcome to mount their posters in the back of the plenary hall on the following times:
Sunday September 3, between 14:00 – 17:00 and Monday 4 September from 7:30. Posters must be dismantled/collected before 16:00 on Friday 8 September, 2017.

Posters are grouped by ”Working Groups” and displayed in the ”Poster Area”. There are 5 rows of poster boards and they are assigned by the different Working Group. You can select any available poster spot in the area assigned to the Working Group for your poster. There will be clear signs to mark different Working Groups in the poster area. If you are unsure where to locate your poster area, our crew at the registration desk will be able to assist.

Technical visits on Wednesday 6 September:
All departures will be from the conference venue and will return at 17:00 - some visits will end before 17:00. Some visits will be by busses and some by walking. Please check the website to find out the transportation provided for your visit: here.

Please ensure you wear appropriate footwear when attending the visits. No refreshments will be served on the visits. Your bus will be marked with the number of your tour.

Dietary requirement:
If you have selected your special dietary requirement during registration, it will be included in our meal plan and printed on your name-badge. The conference does not take responsibility if you have not selected your dietary requirment during the registration and thus we could not satisfy your needs. If you need to select or modify a meal plan, please do so before 12:00, 30 August (CET time).

Public transportation:
The Oresund train will take you directly to Copenhagen Central Station (Københavns Hovedbanegård) from the airport. The "Københavns H" is within 800 meters of the Conference Centre and within walking distance for most of the Conference hotels.
Tickets: The same ticket can be used in the metro, bus, train and harbour bus.
More information about tickets and prices can be found by clicking here.
Always have your ticket with you in case a conductor wants to see it. Travelling without a valid ticket will result in a large fine.

Official Airline


For bookings made before 31 July 2017.

Danish visa rules:

If you travel to Denmark, you should inquire whether you will need a visa. If you do, make sure to file an application in due time. A visa is issued for the purpose of a short stay (less than 3 months) in Denmark and other Schengen countries. Foreign citizens who are exempted from basic visa requirements can stay, but not work, in the Schengen region up to 3 months.

For more details please see the website of the Ministry of Foreign Affairs of Denmark:


Letter of invitation:

A letter of invitation to assist with visa applications will only be available to fully registered and paid delegates.

Please contact The Meeting Planners – Local conference organizer mb@meetingplanners.dk for assistance.


The currency in Denmark is Danish Kroner (DKK). One krone is divided into 100 Øre. Coins are circulated in the following denominations: 50 Øre (copper) 1 Krone, 2 Kroner, 5 Kroner (silver, each with a hole in the centre) 10 and 20 Kroner (both brass).

  • €10 converts to approximately 75 Danish Kroner
  • $10 converts to approximately 65 Danish Kroner
  • £10 converts to approximately 95 Danish Kroner

Credit cards

The most common credit card in Copenhagen is VISA, but you should have no problem finding ATMs/cash machines that accept Eurocard / Mastercard, Diners and American Express as well. Bring your PIN code.


Denmark, like most other European countries, has 220-volt AC, 50Hz current and uses two-pin continental plugs. If you visit from the UK and Ireland, you will need an adaptor for electric appliances, whereas North Americans need a transformer in order to use their 110/125V appliances.

Medical Care and Emergency Contacts

In case of an emergency while you are in Copenhagen, always dial 112. It is a free call which will connect you to the police, fire brigade or emergency medical services. For medical advice or referral to an emergency department call the four digit number 1813 and get connected to a health care professional. If you have a foreign telephone remember to add +45 before, +45 1813


If you need to contact the authorities of your home country, here is a list of foreign embassies and consulates in Copenhagen: www.thecopenhagenbook.dk.


The climate in Copenhagen follows the four seasons of the northern hemisphere, but temperatures can vary considerably during the year.

September is normally mild with an average temperature of 15-23 degrees Celsius. Find the current weather forecast at: www.dmi.dk/en/vejr/til-lands/byvejr/.


In Copenhagen, the mother tongue is Danish, which is closely related to both Swedish and Norwegian. In general most Danes speak English very well, and some even German and French.

The official language of the conference is English. All proceeding submissions and presentations should be in English.

Airport Transportation

Transportation is not included from the airport but the venue is located only 15 minutes by taxi.

Standard taxis and private car service

Standard taxis cost about USD45 from either airport to the Venue (Tivoli Congress Centre), and taking taxis from the airport is rather straight forward. Bilingual attendants service the taxi line to ensure that the drivers (who are mostly not English speakers) know where you want to go before they send you off. The taxi lines usually move quickly, but like in most major cities, there can be periods when people have to wait for quite a while.

If you prefer, our conference organizer can also offer a private car service for between USD120 - USD150, depending on the type of car you choose. Please contact Ms. Sara Winsløw at sw@meetingplanners.dk to arrange private transfer.


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